The impact of GDPR on HR departments
by Startacus Admin
On May 25th 2018, the much anticipated GDPR comes into effect marking a host of changes to how we collect, store, manage, protect and dispose of data.
While there’s been much panicked discussion around crippling fines (up to €20 million or 4% of annual global turnover ) there’s been less about the changes that will incur these fines.
The new regulations place equal liability on the data controller and processor meaning companies could be liable for any data breach caused by third 
parties. In addition, the definition of personal data has broadened and individuals are now given the right of action against the data controller and processor without having to show financial loss incurred – stress or anxiety are now viable reasons for financial claim.
Aimee O’Mahony, Jobbio HR & Talent Manager talks through the impact of GDPR on HR departments & how to ensure HR departments are compliant.
“HR professionals are generally data protectors by nature and all personal data is stored securely either password protected or under lock and key- so what is new for us under GDPR?
These are a few headlines to consider:
Consent
The conditions for consent have been strengthened. You need the data subject (that’s the employees for us) to give consent for the processing of data and processing is essentially doing anything with the data including storage. 
You need to have a purpose for the processing so consider this when you seek personal data to begin with. Each time you request information ask yourself why it’s necessary and how you’ll securely store it. Also with GDPR, consent can be withdrawn at any time by the employee so you’ll also require processes around safe data disposal.
Right to Access
An employee can request all personal data held to be furnished to them free of charge within 30 days of the request.
Demonstrate compliance
Under GDPR, you need to show compliance as well as complying. The onus of proof is on you. This means creating policies and processes in line with GDPR. Review your current practices and develop a data protection policy that ensures you’re adhering to the new regulations.
What do you need to do?
Start with data discovery:
What type of data do I collect?
Where do I store it?
How do I delete it?
How long do I retain it?
How do I process it?
Who do I share it with?
If it is not stored correctly already, get your data storage in order and ensure only data with a purpose is kept. Keeping the employee’s right to access in mind at all times, move to processes that make data minimisation your best friend.
Build robust policies that demonstrate you are compliant and then educate the organisation on these policies. On consent, if the contract of employment doesn’t state clearly and unambiguously the reasons for data processing, seek consent again. More information at https://www.eugdpr.org/”
Interested in the impact of GDPR- you might want to read: The impact of GDPR on Marketing, PR and Outreach for Startups or GDPR primer for startups and self-starters.
About Jobbio and Startacus...
Startacus and Jobbio have joined forces to create a destination careers marketplace for the startup community. For 30 days, startup employers (new to Jobbio) will have full access to the entire Jobbio network, including unlimited job posting, for FREE. 
Subscribe to our newsletter
If you would like to receive our startup themed newsletter, full of the latest startup opportunities, events, news, stories, tips and advice, then sign up here.
EISA Survey reveals how key growth businesses needing investment now may disappear within 12 months if Government fails to act
Selfie Salon wants you to join the #selfiesalon movement to #stayhomesavelives by showing your support in taking a before-and-after beauty self-grooming picture!
Coronavirus. How do you survive as a business owner with minimal or no business at all? Consider the following tips...
Crowdcube launches campaign and calls on the government to take action to protect Britain's entrepreneurial future...
A UK-based social enterprise Lanterne, has developed, and is soon to launch, Keep Your Distance, a free app that will help us observe social distancing.
Bring! is a digital grocery tool that simplifies grocery shopping for you and anyone you are shopping for.
In a bid to help brands during the current pandemic, the GreenJinn grocery app makes some rapid changes to its service
Coronavirus & furloughing employees. Nichola Hailes of Payfit looks to answer some of the most frequently asked questions about the job retention scheme.
For startups entering the food industry, here's why accurate labelling on ready-to-eat food products is important.
Whether you’re looking to create a frugal startup, or it’s already up and running, here are 4 tips to reduce costs while keeping the work environment pleasant.
Published on: 27th February 2018
.png)
If you would like to enable commenting via your Startacus account, please enable Disqus functionality in your Account Settings.
- Industry survey indicates impact of COVID19 on growth businesses needing investment 7th Apr 2020 EISA Survey reveals how key growth businesses needing investment now may disappear within 12 months if Government fails to act
- Save Our Startups campaign launched 5th Apr 2020 Crowdcube launches campaign and calls on the government to take action to protect Britain's entrepreneurial future...
- Cerebreon the Irish deep learning startup raises £1.5m in seed funding 31st Mar 2020 The insolvency technology startup secures funding to help support the UK's most vulnerable consumers to avoid bankruptcy
- Chivas Venture divides this year's $1m Venture Fund between 26 global Startups 23rd Mar 2020 In response to the COVID-19 pandemic, Chivas Divides its $1m No-Strings Venture Fund Between 26 Startups
