The impact of GDPR on HR departments
by Startacus Admin
On May 25th 2018, the much anticipated GDPR comes into effect marking a host of changes to how we collect, store, manage, protect and dispose of data.
While there’s been much panicked discussion around crippling fines (up to €20 million or 4% of annual global turnover ) there’s been less about the changes that will incur these fines.
The new regulations place equal liability on the data controller and processor meaning companies could be liable for any data breach caused by third 
parties. In addition, the definition of personal data has broadened and individuals are now given the right of action against the data controller and processor without having to show financial loss incurred – stress or anxiety are now viable reasons for financial claim.
Aimee O’Mahony, Jobbio HR & Talent Manager talks through the impact of GDPR on HR departments & how to ensure HR departments are compliant.
“HR professionals are generally data protectors by nature and all personal data is stored securely either password protected or under lock and key- so what is new for us under GDPR?
These are a few headlines to consider:
Consent
The conditions for consent have been strengthened. You need the data subject (that’s the employees for us) to give consent for the processing of data and processing is essentially doing anything with the data including storage. 
You need to have a purpose for the processing so consider this when you seek personal data to begin with. Each time you request information ask yourself why it’s necessary and how you’ll securely store it. Also with GDPR, consent can be withdrawn at any time by the employee so you’ll also require processes around safe data disposal.
Right to Access
An employee can request all personal data held to be furnished to them free of charge within 30 days of the request.
Demonstrate compliance
Under GDPR, you need to show compliance as well as complying. The onus of proof is on you. This means creating policies and processes in line with GDPR. Review your current practices and develop a data protection policy that ensures you’re adhering to the new regulations.
What do you need to do?
Start with data discovery:
What type of data do I collect?
Where do I store it?
How do I delete it?
How long do I retain it?
How do I process it?
Who do I share it with?
If it is not stored correctly already, get your data storage in order and ensure only data with a purpose is kept. Keeping the employee’s right to access in mind at all times, move to processes that make data minimisation your best friend.
Build robust policies that demonstrate you are compliant and then educate the organisation on these policies. On consent, if the contract of employment doesn’t state clearly and unambiguously the reasons for data processing, seek consent again. More information at https://www.eugdpr.org/”
Interested in the impact of GDPR- you might want to read: The impact of GDPR on Marketing, PR and Outreach for Startups or GDPR primer for startups and self-starters.
About Jobbio and Startacus...
Startacus and Jobbio have joined forces to create a destination careers marketplace for the startup community. For 30 days, startup employers (new to Jobbio) will have full access to the entire Jobbio network, including unlimited job posting, for FREE. 
Subscribe to our newsletter
If you would like to receive our startup themed newsletter, full of the latest startup opportunities, events, news, stories, tips and advice, then sign up here.
1 in 10 UK kids spending more than 50 hours per week watching TV, playing video games or interacting with a smartphone according to the findings of a report conducted by Care.com
“Free-from” food-to-go startup Pollen + Grace to launch into national supermarkets Tesco and Co-Op, continuing its mission to bring exciting healthy meals to the high street.
Skyports - The drone focused startup that is creating end to end cargo and passenger drone delivery solutions
Bristol and Bath based early-stage startups and entrepreneurs take note - here's the lowdown on key startup support and help available where you are...
Artificial intelligence platform Ricochet is on an AI mission to find new business leads that fit the needs of your company.
From understanding more about how a business can invoice effectively to avoid late payments, to what debt recovery means, to how to take legal action against overdue debt.
For businesses, where getting maximum return on their investment is the name of the game, detecting the next big thing in its infancy is crucial.
If you’re counting on receiving a payment, days or even months after the due date, it’s time to take action. Here's some handy tips for dealing with late payments.
The challenges of working with a business partner or another co-founder, as told by 12 of the UK’s top startup co-founders
Published on: 27th February 2018
If you would like to enable commenting via your Startacus account, please enable Disqus functionality in your Account Settings.
- 1 in 10 UK kids spend more than 50 hours a week in front of a screen 20th Feb 2019 1 in 10 UK kids spending more than 50 hours per week watching TV, playing video games or interacting with a smartphone according to the findings of a report conducted by Care.com
- Startup Weekend Dublin immigration aims to builds ideas not borders 7th Feb 2019 Migrants are gonna surround us, With ideas! We take a look at Startup Weekend Dublin immigration...
- Sports facility management platform Pitchbooking nets £250k investment 6th Feb 2019 SportTech Belfast startup Pitchbooking, secures £250k investment to help become the market leader in sports facility management.
- Too Good To Go raises further €6m to keep fighting food waste everywhere 6th Feb 2019 Fast growing tech for good app Too Good To Go raises a further €6 million to accelerate its mission to eliminate food waste globally, taking its total investment to €16m.
