How to Make Delegating Tasks and Projects to Employees Easier

by Startacus Admin

Knowing how and when to delegate tasks to the right employees is a crucial skill for any employer, particularly as your business grows and you take on a larger workforce. Smooth, quick delegation to the right employees will ensure that the workflow runs smoothly and that projects are done to the highest standard by the best people.

Good delegation occurs when you know who the right people are for the job and are able to easily see who is more suited to what task. But doing it all manually or trying to remember which employees are the best choices for certain projects can be tricky as your workforce gets bigger.

Keep these tips in mind to make better delegation choices and ensure that everything is done well.

Set Up a Skills Matrix

Setting up a skills matrix using skills management software like AG5 is really easy, and it can make a huge difference to the ease by which you can find the right people for the right tasks. Their skills matrix software allows you to assign various skills, qualifications and certifications to the members of staff who hold them, which in turns allows you to quickly view your options and make the right choice when looking for a member of staff or are putting together the best team to delegate a certain task or project to.

You can also use the matrix to quickly see which members of staff want to improve certain skills, for example, if they are currently working towards getting a certification - allowing you to delegate tasks to them that will help them build a particular skill. If you’re not sure how to set this up, have a read of this guide on how to create your own skills matrix from AG5.

Get to Know Your Employees

Getting to know your employees is essential when it comes to good delegation. If you’ve decided to set up a skills matrix, the more accurate it will be when you know a lot about the people you have working for you. Bear in mind that some members of staff might have hidden skills and talents that you didn’t know about when you employed them because they weren’t essential to the job role that they applied for. But this can come in really handy in certain situations, for example, if a member of staff is off sick and you need to find somebody with a similar skillset to delegate their work instead for the time being. Taking the time to talk to your employees and get to know more about them won’t just make it easier to delegate, but will also help you build strong working relationships with them and boost the overall morale.

Help Employees Work to Their Strengths

A good boss notices the strengths of his or her employees and helps them work to these strengths. Just like it was important to be aware of your own strengths and weaknesses when first starting out to make it easier to determine which tasks to do yourself and which to pass on to somebody else, understanding the strengths and weaknesses of the individuals who make up your workforce, and how they complement each other, will make it easier for you to choose the right people for the right job. For example, you might be able to put together a team where everybody has a different range of key skills in order to ensure that each individual brings something different to the table which will benefit the project. Again, a strong skills matrix can really help here, as it allows you to see which employees are the best fit at a glance.

Knowing how to delegate the right tasks to the right employees is crucial for business success. Keep these tips in mind and make sure that you always have the right person for the job.

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Published on: 23rd June 2020